Please be advised that Lord Selkirk Minor Hockey Association will be Conducting it Annual General Meeting (AGM):
Wednesday June 12th, 2019 @ 8:30pm
Please see information below regarding AGM information and Voting: For additional information please contact:
Article 5: Composition of the Association:
(a)The elected Executive,
(b) All parents or guardians and coaches of children registered within the Association for the season;
(c) Life members;
Article 6: The Executive shall consist of the following offices:
18 Executive – 17 maximum Votes
Article 7: Voting Members:
The Executive, except for Past President, shall be elected at the Annual General Meeting by voting members in good standing. Any office not filled by election at the Annual Meeting will be filled by appointment by the Executive body upon formal motion passed by a majority vote.
Election of the Executive
The Election of the Executive shall take place once per year at the Annual General Meeting. The voting will be by secret ballot, in the event of a tie there shall be further balloting until there is a candidate chosen by a simple majority.
For all positions on the Executive, the following will have the right to vote at the Annual General Meeting or General Monthly Meeting.
Executive members in good standing; (Each Executive can only have 1 vote regardless if filling multiple positions. Past President does not get a vote.
Life members that have attended the last general meeting prior to the Annual General Meeting and has indicated he or she will be voting; Members of the Association that have attended in their entirety or a major portion thereof (as determined by the Executive) a minimum of 4 consecutive Lord Selkirk Minor Hockey Association General Meetings since the previous Annual General Meeting; and are in good standing (as defined in article 2)) as determined by a vote of the Executive at the General Meeting immediately prior to the Annual General Meeting.
Registration of Voters
Guests in attendance at the Annual General Meeting shall sign in at the beginning of the meeting. The Secretary will then confirm that the voter was on the Guest List a minimum of 5 General Meetings since the last Annual General Meeting. The Secretary shall provide a list of eligible voters to the President. The President or designate who is chairing the Annual General Meeting shall announce who the eligible voters are prior to the vote taking place. The President will announce who is present and will vote. No votes by proxy are allowed unless 2/3 vote by executive to waive.
Nominations for Executive Positions, Excluding President
Nominations for Association Members that are not part of the Executive must be submitted by a Member of the Association in good standing to the Secretary of the Association no less than 14 days prior to the Annual General Meeting. Such notice shall include the name, address and telephone number of the individual being nominated, as well as the position to which he or she is seeking election. Nominations of those that are Executive members from the current year may be made from the floor of the Annual General meeting. Nominations for Executive form a Member association will only be accepted if member has attended a minimum of 5 General Meetings since the last AGM. Minimum may be waived by Executive with a 2/3 vote.
Nomination of the President
To be eligible for the position of President a nominee must meet two of the following three criteria:
1) Be an Executive member on LSMHA Board for at least 1 year.
2) Be nominated by an Executive member.
3) Have attended a minimum of seven Lord Selkirk Minor Hockey Association General Meetings since the previous Annual General Meeting, as confirmed by the Secretary of the Association.
Nominees to have the Right to Address Voters
A person that is nominated for the position of President and any position on the Executive will have the opportunity before a vote is held to make a five-minute presentation to those in attendance at the Annual General Meeting.
Article 8: Powers and Duties of the Executive:
During their term in office the Executive shall have the powers to administer all the affairs of the Association, to conduct its business and to authorize all expenditures and without limiting the generality of the foregoing its powers shall include:
(a) The passing of all By-Laws and special rules required for the administration of the Association;
(b) At a meeting following the AGM, committees will be determined to manage hockey related duties for the upcoming season. The committees shall consist of a minimum of 4 representatives appointed by the LSMHA Board. See Appendix C – Committees. Nominations to these committees must come from a member in good standing. Each Committee will make decisions (rules and regulations) regarding the day to day operations of their program and report back to the LSMHA Board at subsequent meetings. The LSMHA board would have the right (as with respect to any decision by the Director) to reverse any decisions made by the Committee. For those rules and regulations to be given effect they must be approved by simple majority vote of the Board of Directors and are subject to the Constitution. For them to become bylaws they would require a two / thirds majority vote.
(c) The termination of all questions arising from situations not otherwise specifically provided for, including the taking of disciplinary action as deemed appropriate;
(d) Appoint to the Executive, from the Executive membership, to fill any vacancies that may occur;
Any Executive member missing three consecutive meetings without a valid reason and/or previously being excused shall be suspended and the position ruled upon at the next regular Executive meeting;
The suspension of any elected officer or member in accordance with this constitution by a two-thirds majority of the Executive present and voting. Note: Does not include Life members;
A quorum shall require a minimum of four elected executive present and voting.
Article 9: Meetings of the Executive
Annual General Meeting
The Annual General meeting of the Association shall be held at the call of the President, at or near the conclusion of the hockey season and no later than June 30th of each year. Actual take-over of the new Executive may be delayed (transition) as agreed at the Annual General Meeting by the Executive.
Only a member of the Lord Selkirk Minor Hockey Association Incorporated area may be elected to the Executive.
The Annual General Meeting shall have the following agenda:
LSMHA - Full Consitution